VMS Modules

Features

The Vehicle Management System will include the following features:

Vehicle Management

• Add, update, and delete vehicles.
• Track vehicle details such as make, model, registration number, insurance, documentation, document re-newal and maintenance history.

SOP (Standard Operating Procedures)

• Define and document standard operating procedures for vehicle management and safety.

Employee Management

• Manage employee information, Designation, Department, Manage Driver Category, License, Performance and manage requisitions.
• Assign employees to specific vehicles.

Vehicle Requisition Management

• Request and approve vehicle requisitions for business purposes.
• Monitor the status of vehicle requisitions.

Vehicle Maintenance Management

• Schedule and track vehicle maintenance and repairs.
• Maintain maintenance history and costs.

Re-fueling Management

• Record and manage fuel consumption and refueling for vehicles.
• Manage Re-fuel Stations

Cost & Inventory Management

• Track expenses related to vehicle operations and maintenance.
• Manage vehicle parts and inventory.

Purchase Management

• Create and manage purchase orders for vehicle-related items and services.
• Monitor purchase order status and expenses.
• Mange Parts Purchease in Individual

 Vendor Management

• Maintain a database of vendors, their contact information, and services provided.
• Evaluate vendor performance.

Pick & Drop Management

• Schedule and manage pick-up and drop-off services for driver.

Documents Management

• Store and organize vehicle and driver related documents such as insurance, registration, nid and permits.

Logistics Management

• Plan and optimize vehicle routes for efficient logistics operations.
• Track shipment and delivery status.

Budgeting Management

• Create and manage budgets for vehicle operations and maintenance.

Workshop Management

• Manage vehicle maintenance tasks and scheduling in a workshop.

Training Driver Management

• Track driver training, certifications, and compliance.

Accident Issues Management

• Report, record, and manage accidents and incident data.

Reporting

• Generate various reports, including but not limited to:
  • Employee Report
  • Driver Report
  • Vehicle Status Report
  • Vehicle Requisition Report
  • Pick & Drop Report
  • Fuel Report
  • Purchase Report
  • Maintenance Report
  • Expense Report
  • Inventory Report
  • Document Re-newal Report

Role Permission Management

• Define and manage roles and permissions for system access.

Languages Management

• Support multiple languages for the user interface.

User Management

• Administer user accounts, roles, and access control.

Site Settings

• Configure site-specific settings and preferences.

System Settings

• Configure system-wide settings, including database connections, email settings, and other parameters.